Privacy Policy

Last updated: 28th June 2020
Under the GDPR regulations, it is our duty to inform you how we are going to use and store your personal information.

Data we collect

Your name, address, email address (optional), your child’s name, date of birth and any relevant medical information.

Data process

Your enrolment form will be processed and stored on our office pc by Yvonne Gray, Alison Graham, Linsay MacDonald or Kyera Herd.

Data storage

Your enrolment details will be held in the DanceBiz administration system.

Your details are held on our office PC, laptop and Iphone.

Email addresses  will be stored in a folder on our email system so we can provide regular updates.

Data destruction

If you withdraw from the studios within the 2020/21 year, your data will be destroyed following your child’s final class. All other pupils data will be stored until the end of the academic year 2021 after which it will be destroyed after final classes.

Data sharing

We will not share your personal data with any third party other than our email provider, registered examining bodies ( ie Royal Academy of Dance etc ) and competition producers such as CheerFestival etc.

Social Media
Acceptable Use Policy

Policy for 2020/21


To that end, this Acceptable Use Policy outlines the guidelines and behaviours that all users (parents, pupils, students and staff of Yvonne Gray Dance Studios) are expected to follow when using social media.

● Misuse of social media may result in disciplinary action.

● Yvonne Gray Dance Studios makes a reasonable effort to ensure users’ safety and security online, but will not be held accountable for any harm or damages that result from misuse of social media technologies.

We encourage parents and pupils, students, staff to use social networking/media (Twitter, Facebook, etc.) as a way to connect with others, share news, create and curate educational content, and enhance the Studios experience. While social networking is fun and valuable, there are some risks you should keep in mind when using these tools. In the social media world, the lines are blurred between what is public or private, personal or professional.                                                                

We've created these social networking/media guidelines for you to follow when representing the Studios in the virtual world.

Please do the following:                                                              

Use good judgment                                  

● We expect you to use good judgment in all situations.

● You must know and follow the Studio’s Code of Conduct

● Regardless of privacy settings, assume that all of the information you have shared on your social network is public information.

Be respectful                            

● Always treat others in a respectful, positive and considerate manner.

Confidential information                              

● Do not publish, post or release information that is considered confidential or not public. If it seems confidential, it probably is. Online "conversations" are never private.

Private and personal information                                              

● To ensure your safety, be careful about the type and amount of personal information you provide.

● NEVER give out or transmit personal information of pupils or other parents without consent.

● Always respect the privacy of the studios members.                                                                      

Please be cautious with respect to:


● Respect brand, trademark, copyright information and/or images of the Yvonne Gray Dance Studios

● It is generally not acceptable to post pictures of students without the expressed written consent of their parents.

● Do not post pictures of other pupils without their permission.

And if you don't get it right...                                    

● Be sure to correct any mistake you make immediately, and make it clear what you've done to fix it.

● Apologise for the mistake if the situation warrants it.

● If it's a MAJOR mistake (e.g., exposing private information or reporting confidential information), please let someone know immediately so we can take the proper steps to help minimise the impact it may have.

Personal Safety

If you see a message, comment, image, or anything else online that makes you concerned for anyone’s personal safety, please inform a staff member.


Cyberbullying will not be tolerated. Harassing, dissing, flaming, denigrating, impersonating, outing, tricking, excluding, and cyberstalking are all examples of cyberbullying. Don’t be mean. Don’t send emails or post comments with the intent of scaring, hurting, or intimidating someone else.

Limitation of Liability

Yvonne Gray Dance Studios will not be responsible for damage or harm to persons, files, data, or hardware.

Violations of this Acceptable Use Policy

Violations of this policy may have disciplinary repercussions, including:

● Removal of student from Yvonne Gray Dance Studios.